Check in for Accommodation – arrivals guide

Check in is from 17.00 on Sunday 12th and from 14.00 on Monday 13th December. For those with accommodation booked on campus on the 12th, it will be possible to leave baggage in the Windsor building until check in opens. Accommodation is in different buildings across the campus. For those booked in Standard bedrooms, please go to Founder’s Reception (marked 1 on the map) and for En-suite rooms, please go to the Hub Reception (marked 41 on the map). You will then be directed to your room. In case of any problems, please call the Hub Customer Services team (08.00-22.00) on +44 1784 443285.  After 22.00 (10 p.m.) the Security Team (+44 1784 443063) can arrange an emergency response. No vacancies exist for those who have not pre-booked accommodation.

If your arrival is later than 21:00 our Security staff at the Hub and Founder’s Reception will be able to give you your key and give directions.  It would be helpful for our staff to be aware of late arrivals before the arrival date – please email FMCustomerServices-NewHalls@rhul.ac.uk or call +44 [0] 1784 443285.  Please check-in with Hub Reception the next day so they are aware you have arrived.

Unless prior arrangements have been made, departure time from campus accommodation is by 10.00 on your day of departure.

Registration

Registration will take place in the foyer of the Windsor Building (marked 2 on the map), and will be open at the following times:

  • 14.00-18.00 on Sunday 12th December
  • 08.00-18.00 from Monday 13th December – Thursday 16th December

Participants will register in alphabetical queues, and there will be a separate desk for all those who have received scholarships. We recommend that as many people as possible register on Sunday 12th, so that the queues are shorter on the 13th!

People without badges will not be able to access conference sessions or events.

Meals

Tea and coffee morning and afternoon refreshments on conference days will be served in the Windsor Building, and are included within the registration.  Lunch tickets for all registered participants will be in your delegate envelopes, as will evening meal tickets for those who have paid in advance.

Lunches will be served in both the Founder’s Dining Room (marked 1 on map) and in the Hub (marked 41 on the map). There will be 2-3 food options, mainly hot, with a cold salad bar.  Given the large number of delegates attending, we have had to change our proposed arrangements for lunches, but hope that you will bear with us as we try to cater for everyone in the time available.

Breakfasts are only available for those who have booked bed and breakfast accommodation on campus and will be at The Hub (marked 41 on the map).

Evening meals for those who have pre-purchased meals will be available at The Hub (marked 41 on the map).  Dinner tickets will be provided in your delegate’s envelope. Please note that it is not possible to take evening meals in the Hub if these have not been paid for when you registered.

The conference banquet, for those who have pre-booked, will be in the Founder’s Dining Room (on the centre of the Founder’s Building marked 1 on the map).

For those arriving on the 11th or 12th December, some limited food will be available in the evenings in the Crossland Suite in the Founder’s Building (marked 1 on map).  A list of local hostelries and places to eat is available from the location page on the conference website, and some hard copy maps will also be available at registration.

Digital Connectivity

Delegates participating in the conference will be able to access all of the College’s wireless hotspots by connecting to the ICTD2010 ESSID – no additional configuration will be necessary. Access is also available in the bedrooms via an Ethernet cable, and we recommend that you bring one with you; these are also available from reception for a nominal charge. Those without laptops can access through our Computer Centre PC Labs (but will need to obtain a username and password at check-in or from Registration).


designed by NewMine